AP Assure scans every invoice against your vendor records and transaction history, flagging duplicates across multiple dimensions. Near-matches included. Your team reviews, claims, or drops. The system does the rest.
See it with your own data. Free proof of concept included.
Your AP team processes thousands of invoices. Some arrive twice. Some arrive with slightly different amounts, dates, or invoice numbers. Manual checks catch the obvious ones, but near-matches slip through, especially at volume. By the time someone spots a duplicate, it has already been paid. Recovery means awkward supplier conversations, delayed cash flow, and audit headaches.
The bigger problem is that most duplicate detection tools only look at exact matches. If the invoice number is off by a digit or the amount differs by a rounding error, the duplicate sails through. Your team is left doing the detective work after the fact.
Every invoice is scanned against vendor records and historical transactions as it enters the system. Potential duplicates are flagged immediately, before payment is processed. No batch jobs. No waiting until month-end to discover something was paid twice.
AP Assure analyzes combinations of supplier, invoice number, date, and amount to catch near-matches that exact-match tools miss. Over twelve configurable detection types, including AI-generated pattern matching, cover scenarios from rounding differences to transposed invoice numbers.
Flagged duplicates land in a workbench with full ERP data alongside each item. Your team reviews and decides: claim it back or drop it as a false positive. Bulk actions are available when patterns are obvious. Every decision is tracked with a complete audit trail.
AP Assure doesn't just scan new invoices. It can analyze your historical payment data to surface duplicates that were already paid. Run it against your ERP records and see your full duplicate exposure. Many organisations find recoverable amounts they didn't know existed.
Duplicate detection workbench with Claim and Drop actions, ERP data, and full audit trail
Over twelve configurable detection types including AI-generated pattern matching
Configurable preferences and general settings across the platform
AP Assure doesn't just catch duplicates. It shares what it finds with every other module. AP Analyze surfaces duplicate trends by vendor, by type, and over time, so your team can see whether a supplier is a repeat offender or whether a process gap is causing the problem. AP Assist draws on duplicate records when answering supplier queries, so it can reference specific flagged items without your team being involved. AP Accurate uses duplicate data to cross-reference reconciliation results, adding another layer of verification.
One detection event. Insights across the entire platform.
Send us a sample of your payment data. We'll run it through AP Assure and show you what it finds. Free proof of concept. No commitment.